Praxa — One system for your clinic, not ten

The problem

Your clinic runs on ten tabs, ten logins and ten invoices.

A patient-messaging app here, an AI scribe there, a dashboard subscription, a funnel builder, a review tool, a newsletter tool, a spreadsheet for chasing plan managers… Every one of them is “only $100 a month”. None of them talk to each other. Praxa is the one that does all of it.

SMS

Patient messaging & remindersCliniq Apps, Podium…

AI scribe / clinical notesHeidi, Lyrebird…

KPI

Practice analytics dashboardAllie, Clinic Mastery…

Debt chasing spreadsheetsExcel, sticky notes

★

Google review requestsBirdeye, Podium…

Landing pages & funnelsPerspective, Leadpages…

Newsletters & email marketingMailchimp…

☎

Phone answering / receptionistMissed calls, voicemail

CRM

Lead pipeline / CRMHubSpot, spreadsheets

✓

Tasks, meetings & handbookTrello, Notion, Docs

praxa

Two-way SMS & email inbox with an AI phone receptionist
Record a session, get the clinical note and forms
Uninvoiced report, one-click invoices, late-cancel billing
Aged debt with automated 7 / 14 / 21-day collections
Review engine, funnels, newsletters and a lead pipeline
Morning briefing, tasks, meetings, team performance

One flat priceUnlimited practitioners. Cancel any time.

Inside the app

This is what your team opens at 8am.

Real screens from a live clinic on Praxa — names and figures have been changed. Dark or light theme, desktop and phone.

Praxa home — morning briefing with each practitioner's day, free space and tasks

Home · Morning briefingToday's appointments, white space, and each practitioner's tasks — in one glance.

Notes — AI scribe with today's appointments and evidence library

NotesTap Start note, treat, get the write-up. Evidence library built in.

Uninvoiced — kept appointments without an invoice, create in one click

UninvoicedEvery kept appointment without an invoice. One click fixes it.

Aged debt overview — ageing buckets, payer mix, invoice months

Aged debtAgeing, payer mix and every debtor — with collections on autopilot.

Performance — revenue, appointments, rebooking vs targets per practitioner

PerformanceRevenue, rebooking and utilisation against targets, per practitioner.

Dashboard — today's diary with automations status

DashboardToday's diary and every automation, with one stop switch.

GrowthReviews, recalls, newsletters, Google posts and lead funnels.

In the treatment room

Built for the phone in your pocket.

Start a recording, walk to the gym floor, lock the screen — it keeps going. Check the briefing between patients, reply to a text, send a declined-card SMS. The whole app works one-handed.

What's inside

Everything around the appointment, handled.

Your practice-management system is good at the diary and the invoice. Praxa does the hundred things that happen before, after and in between.

Clinical

AI scribe that lives in the diary

Tap the appointment, hit record, treat. Recording keeps going while you move around the app or lock your phone. When you stop, the clinical note is drafted in your template, the case card and referrer are pulled through, and NDIS or DVA forms are pre-filled. Group classes get a note per participant.

Background recording on mobile — safe in the treatment room
AI text expander for report sections that need more detail
Audio is never kept; only the note

Communication

One inbox for every patient message

SMS, email and voicemail in one thread per patient. Reminders, declined-card texts and follow-ups go out from the same number.

AI phone receptionist answers, books and never guesses
Reply from desktop or phone

Billing

Uninvoiced, gone by lunch

Every arrived appointment, class participant or pass without an invoice — in one list. Create the invoice in your PMS with one click.

Late cancel with the correct NDIS _CA code
Card declined? One-tap polite SMS

Collections

Aged debt that chases itself

Debtors ranked by priority, with automated emails to plan managers at 7, 14 and 21 days and a staff phone-call escalation after that. Per-payer off switch.

Bank statement reconciliation
Remittance emails matched to invoices automatically

Marketing

Growth, built in

Google review asks sent at the right moment, NDIS landing pages and funnels on your own domain, newsletters to segments of your patient base, and a pipeline for every enquiry.

Include / exclude any patient from review asks
Log calls, mark out-of-area, never lose a lead

Operations

The 7am briefing

Each weekday the team gets today's numbers, free windows, cancelled slots to refill and who is doing which downtime task. Tick it as read when you're across it.

Team

Performance without the spreadsheet

Occupancy, rebooking, revenue per practitioner and clinic KPIs from your live diary. Meeting agendas and weekly check-ins in the same place.

Security

Secure by default

Email + password with a 2-factor code, invite-only team, roles for owners, clinicians and front desk. Patient notes stay in your PMS — Praxa never keeps audio.

How it works

Live in a week. Nothing to migrate.

Praxa reads from and writes to the system you already use. Your diary, patients, invoices and reports stay exactly where they are.

Connect your PMS

Paste your Nookal or Cliniko API key. Practitioners, locations, services and passes pull through automatically. First sync takes minutes.

Pick your number & templates

We provision your clinic's SMS/voice number and load your note templates, reminder wording, review ask and collections emails — all editable.

Invite the team

Owners invite staff by email. Everyone gets the briefing, the diary, their notes and their tasks. Cancel the other nine subscriptions.

Proof

Built inside a real clinic, not a boardroom.

Praxa was built for Integral Movement, an exercise physiology, OT and dietetics clinic in Melbourne — NDIS and DVA registered. It runs their day, every day. These are the systems it retired.

4paid apps replaced on day one — messaging, analytics, scribe and funnels

~$820per month of software subscriptions consolidated into one bill

7amthe briefing lands before the first patient — no one asks “what's on today?”

1 clickfrom arrived appointment to invoice in the PMS, including NDIS codes

Beta program

Ten clinics. Then we close the doors.

We're onboarding ten allied health clinics as beta testers before public launch. You get Praxa on your own clinic, hands-on setup with the founders, and a say in what gets built next.

What beta clinics get

Full access to every module, on Nookal or Cliniko, with direct support while we shape the product around real clinics.

10of 10 spots left

Founding-clinic rate locked in for life ($449/mo, annual)
Setup, template import and team onboarding done with you
Direct line to the builders; your requests go to the top of the list
No lock-in — leave any time during the beta

Pricing

One price. Unlimited practitioners.

No per-seat maths. Add your next clinician without adding a line to the bill.

Praxa Clinic

$499 / clinic / month

Unlimited practitioners and admin users
Every module: scribe, inbox, voice receptionist, uninvoiced, aged debt & collections, growth, team
Nookal or Cliniko connection included
Dedicated clinic SMS/voice number (usage billed at cost)
Setup and template import with a real human

Join the beta

Founding clinics

$449 / month

Early-adopter rate, locked in.

The first clinics to join pay $449 a month on an annual plan, keep that rate, and get a direct line to the people building Praxa. You tell us what your clinic needs next; we build it.

Prices in AUD, excluding GST.

Questions

The things clinic owners ask first.

Do I have to leave Nookal or Cliniko?

No. Praxa is built to sit on top of your practice-management system, not replace it. Your diary, patient records, invoices and reports stay there; Praxa syncs every few minutes and writes invoices and cancellations back with the right codes.

Where are clinical notes and recordings stored?

Notes are written into your PMS. Session audio is transcribed and then discarded — Praxa does not keep recordings. Access to Praxa is email + password with a 2-factor code and invite-only team accounts.

Does it handle NDIS and DVA billing quirks?

Yes. Praxa knows your service codes, appends the _CA cancellation code for NDIS late cancels, invoices class participants individually, redeems passes, and follows up plan managers by email rather than texting a business number.

How does the phone receptionist work?

Your clinic gets a dedicated number. Calls are answered by an AI receptionist that follows your script — opening hours, parking, fees, booking rules — and logs everything to the patient inbox. It never guesses; anything it can't answer becomes a task for your front desk.

What if we have five practitioners next year, or twenty?

Same price. Praxa is per clinic, not per seat.

Can we turn parts of it off?

Yes. Every automation — review asks, collections emails, reminders, the briefing — has an off switch, and collections can be paused per plan manager.

One system
for your clinic.
Not ten.